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10 Best Xerox Machines in India for Small Businesses & Offices
Are you searching for the best Xerox machine in India for your office or small business? You may need a small copier for light work, or an A3 multifunction printer with high quality performance. This guide provides the best models of 2025 with related features, costs, pros and cons. To simplify the process of making a purchase, I have recommended some professional insights as well as feedback from actual users.
Factors to Consider Before Buying a Xerox Machine:
1. Print Volume:
Average monthly print-and-copy volume estimates? Home office setups and small-scale teams might use something like 1,000 pages in a month, while busy mid-sized companies could require more than 10,000.
2. Features:
Print, copy & scan: Does your team need scanning with faxing?
Wireless printing options & mobile printing: Very crucial for remote work or mobile-first offices.
Automatic Document Feeder: Good for heavy-duty scanning work.
Duplex printing: Saves you paper and, therefore, money.
Security Features: Security for documents and networks that have sensitive data.
3. Budget:
Factor in the cost of purchase and running costs, like toner, spare parts, and maintenance. Countertop printers to large industrial MFPs are equipped with a strong Xerox that comes for any budget.
4. Support & Service:
Look at the manufacturer's warranty, after-sales service in your area, and how easy it is to avail of technical support or spare parts in India.
10 Best Xerox Machines in India List
| Model | Type | Print Speed | A3 Support | Wi-Fi | Price (₹) |
|---|---|---|---|---|---|
| Canon imageRUNNER 2645i | B/W A3 MFP | 45 ppm | Yes | No | ₹1,20,000 |
| Xerox WorkCentre 3025 | Mono Laser MFP | 20 ppm | No | Yes | ₹18,000 |
| HP LaserJet Pro M428fdw | Mono Laser MFP | 38 ppm | No | Yes | ₹48,000 |
| Ricoh MP 2014AD | Mono A3 MFP | 20 ppm | Yes | No | ₹50,000 |
| Konica Minolta Bizhub 225i | Mono A3 MFP | 22 ppm | Yes | Optional | ₹65,000 |
| Brother DCP-L2541DW | Mono Laser MFP | 30 ppm | No | Yes | ₹21,000 |
| Epson EcoTank L15150 | Color InkTank A3 | 25 ppm B/W | Yes | Yes | ₹85,000 |
| Kyocera Ecosys M2040dn | Mono Laser MFP | 40 ppm | No | No | ₹55,000 |
| Canon imageCLASS MF244dw | B/W Laser MFP | 27 ppm | No | Yes | ₹25,000 |
| Xerox B1022 | Mono A3 Copier | 22 ppm | Yes | No | ₹58,000 |
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10 Best Xerox Machines in India
1. Canon imageRUNNER 2645i
The Canon imageRUNNER 2645i is a reliable, fast A3 black-and-white multifunction copier suitable for any medium to large office.
It offers high-volume printing, scanning, and copying capacity with an easy-to-use touchscreen interface.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy, Scan, Optional Fax |
| Printing Technology | Monochrome Laser |
| Printing Speed | Up to 45 ppm (A4) |
| Display | 7-inch Color Touchscreen |
| Memory | 2GB RAM, 256GB HDD (Optional Upgradeable) |
| Weight | 68 kg |
| Warranty | 1 year |
Key Features:
Fast print speed up to 45 ppm
Supports A3-size printing and copying
7-inch color touchscreen for easy navigation
Print, copy, scan, optional fax
Pros:
Fast print speeds (45 ppm), improves productivity
Supports A3 for larger format documents
Intuitive 7 color touchscreen
Cons:
No built-in Wi-Fi (optional accessory)
Only monochrome printing (not available in color)
Why Choose Canon imageRUNNER 2645i?
Built to be extremely durable and withstand constant use makes the machine a legitimate choice for corporate offices, government offices, big schools, and print shops.
2. Xerox WorkCentre 3025
The Xerox WorkCentre 3025 can be considered a monochrome multifunction printer for printing, copying, and scanning in a very compact unit.
This is ideally suited for a small office or home setting, delivering excellent document printing performance while providing wireless connectivity.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy, Scan |
| Printing Technology | Monochrome Laser |
| Printing Speed | Up to 20 pages per minute (A4) |
| Display | Monochrome LCD |
| Memory | 128 MB |
| Weight | Approximately 7.5 kg |
| Warranty | 1 year |
Key Features:
All-in-one: Print, Copy, Scan
Print speed up to 20 ppm
Wireless printing with built-in Wi-Fi
Compact design ideal for small spaces
Pros:
Compact and lightweight
Wireless printing options from mobile and laptop
Cheap enough for personal home or small business use
Cons:
No duplex printing
Works on mono printing only (no color)
Why Choose Xerox WorkCentre 3025?
Compact in size and operating without wires, it fits the smallest two-foot space. A Budget Friendship: Basic available features, easy pricing.
3. HP LaserJet Pro M428fdw
The HP LaserJet Pro M428fdw monochrome laser all-in-one printer has been created and engineered keeping in mind the hectic and busy life of businesses today, handling printing jobs, scanning, copying, and faxing.
The printer comes with security features with wireless document management and productivity features usually found in small and medium businesses.
Specifications:
| Feature | Detail |
|---|---|
| Functionality | Print, Copy, Scan, Fax |
| Print Technology | Monochrome Laser |
| Maximum Print Speed | 40 ppm (black letter) |
| Display | 2.7'' color touchscreen |
| Memory | 256 MB |
| Weight | 10.8 kg |
| Warranty | 1 year |
Key Features:
All-in-one: Print, Scan, Copy and Fax.
Fast print speeds up to 38–40 ppm.
Auto duplex printing and scanning.
Wireless, Ethernet and mobile printing.
Pros:
Strong security features (HP Wolf Pro).
Compact and easy to use.
Take advantage of mobile print and cloud print.
Cons:
Only black and white print.
Toner replacements can sometimes be expensive.
Why Choose HP LaserJet Pro M428fdw?
HP LaserJet Pro M428fdw offers wireless connectivity and mobile printing services for user convenience to print remotely and from different devices.
4. Ricoh MP 2014AD
A3 monochrome multifunction printers from Ricoh, MP 2014AD can give an office the most efficient and economical option for handling documents.
Sturdy and compact, it is an ideal product for small and medium offices that require reliable performance without compromising quality.
Specifications:
| Features | Details |
|---|---|
| Functionality | Prints, Copies, Scans |
| Print Technology | Monochrome Laser |
| Print Speed | Maximum of 20 pages per minute (ppm) |
| Display | 4-line |
| Memory | 256 MB |
| Weight | 33.5 kg |
| Warranty | 1 year |
Key Features:
A3 monochrome multi-function printer: Print, Copy, Scan
Print speed up to 20 ppm
Auto Duplex and 100-sheet ADF
256 MB memory with 4-line LCD
Pros:
Affordable A3 printing for small to medium-sized offices
Duplex and ADF included by default
Low running costs (energy-efficient)
Cons:
No color printing
Basic display and low memory
Why choose Ricoh MP 2014AD?
Moreover, this feature, together with others, makes an astonishing combination to lay its ground in securing maximum speed in effective handling of daily printing, copying, and scanning tasks.
5. Konica Minolta Bizhub 225i
The Konica Minolta Bizhub 225i is an A3 multifunctional monochrome printer designed for printing, copying, and color scanning.
Compact and user-friendly, it is an ideal MFP for businesses wishing to offer document management solutions without sacrificing much space.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy, Scan |
| Print Technology | Monochrome Laser |
| Print Speed | Up to 22 ppm (A4) |
| Display | 5-line LCD display |
| Memory | 256 MB |
| Weight | Approximately 28.2 kg |
| Warranty | 1-year |
Key Features:
A3 Monochrome MFP: Print, Copy, Color Scan
Speed: 22 ppm (A4), first copy from 6.5 sec
256 MB memory, with 5-line LCD panel
Optional duplex & RADF
Pros:
Compact and reliable for smaller offices
Color scanning supported
Eco-friendly toner that uses low power
Cons:
No built-in Wi-Fi, and no touchscreen
Prints only in black and white
Why Choose Konica Minolta Bizhub 225i?
Submitting easy for any requirement of office work being done every day, energy-saving, efficient, and flexible in handling different paper types is an economical choice for document handling.
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6. Brother DCP-L2541DW
This multifunctional device works to print, scan, and copy. Wireless, duplex, and compact: this describes a machine that enters into small and home-office homes demanding efficiency and productivity.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy, Scan |
| Print Technology | Monochrome Laser |
| Print Speed | Up to 30 ppm (A4) |
| Display | 2-line LCD |
| Memory | 32 MB |
| Weight | 11.2 kg |
| Warranty | 1-year |
Key Features:
Print, Copy, Scan (Monochrome Laser)
30 ppm printing speed
Auto-duplex, 35-sheet ADF
Wi-Fi, Ethernet, USB networking
Pros:
Fast and dependable performance for small office use.
Wireless and duplex printing save time and paper.
Budget-friendly even with high-yield toner!
Cons:
You cannot print in color.
Toner's display is underwhelming; no touch screen.
Why Choose Brother DCP-L2541DW?
High-speed printing, wireless capability, and auto-duplex combined make an economically beneficial partner for all document-handling needs on a daily basis.
7. Epson EcoTank L15150
Epson's EcoTank L15150 is a complete printer offering printing, scanning, copying, and faxing it is meant to serve high-performance and high-productivity applications.
The PrecisionCore printhead on the printer brings quick and steady print performance which is paramount for businesses demanding high volumes of printing assignments.
Specifications:
| Feature | Details |
|---|---|
| Functions | Print, Copy, Scan, Fax |
| Print Technology | PrecisionCore Heat-Free Technology |
| Print Speed | Up to 25.0 ppm (Black), 12.0 ipm (Colour) |
| Display | 10.9 cm (4.3-inch) LCD touchscreen. |
| Memory | 128 MB |
| Weight | Approximately 18.1 kg |
| Warranty | 1 Year |
Key Features:
All-in-One: Print, Copy, Scan, Fax (A3-compatible)
Speed: 25 ipm (B/W), 12 ipm (Color)
Auto Duplex, ADF, Wi-Fi, Ethernet
Page Yield: 7500 (B/W), 6000 (Color)
Pros:
Ultra-low printing costs
A3 color printing with duplex
Great for high-volume office use
Cons:
Bulky size and high up-front cost
Intermittent inkhead maintenance required
Why Choose Epson EcoTank L15150?
Epson EcoTank L15150 gives companies that do high-volume jobs high accuracy results at the least operator intervention possible. Speed, efficiency, and cost-sensitivity are the features that can further fill any office space.
8. Kyocera Ecosys M2040dn
The small-to-medium industry is targeted with an A4 monochrome multifunction printer (MFP), the Kyocera ECOSYS M2040dn.
Fast monochrome printing and scanning for copying are therefore combined with strong and permanent technologies complemented by environmentally-friendly features.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy, Scan |
| Print Technology | Monochrome Laser |
| Print Speed | Up to 40 pages per minute (A4) |
| Display | 10.9 cm (4.3-inch) LCD touchscreen |
| Memory | 512 MB |
| Weight | Approx. 19 kg |
| Warranty | 1-year |
Key Features:
Monochrome Laser | Print, Copy, Scan
Speed: Up to 40 ppm
Auto Duplex, 50-sheet ADF
Gigabit LAN, USB (no Wi-Fi)
Pros:
Fast and dependable operation
Low operational cost with dependable parts
Duplex print & scan included
Cons:
No color or wireless print option
Basic LCD interface
Why Choose Kyocera ECOSYS M2040dn?
Long-lasting, environmental enablement, and cost-effective operations add to the advantages of this printer from Kyocera that would speak much value for any office focus towards efficiency and sustainability.
9. Canon imageCLASS MF244dw
The Canon imageCLASS MF244dw is a compact, sturdy monochrome laser printer with print, scan, and copy capabilities. It features wireless printing, auto-duplex, and fast print speeds, making it perfect for small- to medium- size offices as long as they print daily.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy and Scans |
| Print Technology | Monochrome Laser |
| Print Speed | Up to 28 ppm (A4) |
| Display | 5-line LCD (tiltable) |
| Memory | 512 MB |
| Weight | Approx. 11.5 kg |
| Warranty | 1-year |
Key Features:
Monochrome Laser | Print, Copy, Scan
Print Speed: 28 ppm
Auto Duplex, 250-sheet tray
Wi-Fi, USB, Mobile Printing Support
Pros:
Fast and reliable performance
Wireless and auto-duplex printing
Compact and easy to use
Cons:
No color or fax support
Basic display (no touchscreen)
Why Choose Canon imageCLASS MF244dw?
Canon MF244dw is made for you when you want a small-sized, fast, and reliable multifunction laser printer necessary for wireless printing, auto-duplexing, and low-cost operation.
10. Xerox B1022
The Xerox B1022 is a monochrome A3 multifunction printer (MFP) intended for small- to medium-sized offices which require reliable printing, copying, and scanning solutions.
Even when not sold new anymore, it is still a good option for the companies that need cost-effective monochrome printing.
Specifications:
| Feature | Details |
|---|---|
| Functionality | Print, Copy and Scans |
| Print Technology | Monochrome Laser Printing |
| Print Speed | Up to 22 ppm (A4) |
| Display | 4-line LCD with keypad navigation |
| Memory | Standard 256 MB |
| Weight | Approximately 25 kg |
| Warranty | 1-year |
Key Features:
A3 Monochrome Laser | Print, Copy, Scan
Speed: 22 ppm
Auto Duplex, 256 MB RAM
Ethernet & USB (Wi-Fi optional)
Pros:
Supports A3 size & high volume
Sharp print quality (up to 1200 dpi)
Reliable for small to mid-sized offices
Cons:
No built-in Wi-Fi
Bulky and heavy design
Why Choose Xerox B1022?
It doesn't have some of the modern features, being color printing and some advanced mobile-connectivity options, but it does very well in terms of an economical and quality product for providing black-and-white print services.
Xerox Machine Buying Guide (India)
Choosing the right Xerox machine can assist productivity, increase profitability, and allow for easier workflows. Here are some factors to consider:
1. Know Your Use
Estimate your monthly print volume (1,000–10,000+ pages)
Measuring use, do you need monochrome (text) or color (graphics)
Do you want print only or a multi-function machine (print, scan, copy, fax)
2. Choose a type
A4 will be standard, A3 required for large prints
Laser printers will run faster and more cost-effective
InkTank have better color and lower running costs
3. Features to look for
Auto-duplex printing – saves paper
Wi-Fi & mobile printing – allows staff easy access from phones/laptops etc
ADF (Auto Document Feeder) – for scanning/copying multiple pages
Touch-screen & network support – better usability
4. Budget Estimation
₹15,000–30,000: for Home/small office
₹35,000–70,000: for mid-sized offices
₹80,000+: large format (A3) or fast printer machines
5. After-Sales & Support
Select a brand that has established service support in India (with companies like Canon, Xerox, HP as examples)
Check warranty, stock availability of parts, and on-site support availability.
Essential Maintenance Tips for Xerox Machines
Keep your Xerox machine running smoothly and extend its life with these simple tips:
1. Regular Cleaning:
Wipe dust from the exterior and paper trays.
Gently clean inside with a dry, lint-free cloth to avoid paper jams.
2. Use Genuine Supplies:
- Always use original toner and ink to prevent damage and ensure high print quality.
3. Paper Handling:
Store paper in a dry, cool place.
Load trays properly to avoid misfeeds or jams.
4. Software Updates:
- Regularly update printer drivers and firmware for better performance and security.
5. Scheduled Maintenance:
- For high-volume users, get the machine serviced annually by authorized technicians.
Conclusion
Whether you need a compact printer for daily tasks or a heavy-duty A3 machine for high-volume work, these top Xerox machines offer the best value for small businesses in India. Choose based on your print volume, features, and budget to boost office efficiency and cut costs.
Frequently Asked Questions (FAQs)
Q1. Which Xerox machine is best for small offices in India?
For small offices, machines like Brother DCP-L2541DW, Canon imageCLASS MF244dw and Xerox WorkCentre 3025 offer incredible value with wireless printing, duplex, and compactness.
Q2. What is the difference between a Xerox machine and a printer?
Typically, a Xerox machine is a multifunctional device that prints, scans, copies, and faxes, while a printer might only print. Xerox can also be a brand name that became synonymous with photocopying.
Q3. What should I look for before buying a Xerox machine?
Some fundamental things to consider before buying include monthly print volume, A4 or A3, mono or colour, Wi-Fi/mobile printing capability and availability of after sales service.
Q4. How much does a Xerox machine cost in India?
Xerox machine prices range between ₹15000 to ₹150000+ depending on features, size (A4/A3) and brand. Commonly abbreviated models are best for home or small office, while larger MFP models are made for high volume use.
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