10 Best Xerox Machines in India for Small Businesses & Offices

The right Xerox machine can be the difference between a workplace running like clockwork, efficiency, cost savings and that where expense and wastage are the order of the day. The Indian market is flooded with options, and choosing which machine would suit your needs can at times be confusing. The following is a guide that attempts to make all that clear-with a good whistle-through-the-Rosa treatment of the best buy Xerox machines in the Indian scenario for the benefit of small business owners, office managers and information technology professionals.

For whatever requirement, whether it is just a simple copier to perform some low jobs or just a heavy-duty multifunction devices that can take all the heavy load of printing, this blog would include important elements to consider in the selection of equipment, top rated models in India, user review experiences, and basically that which is associated with maintenance and buying tips.

Factors to Consider Before Buying a Xerox Machine:

1. Print Volume:

Average monthly print-and-copy volume estimates? Home office setups and small-scale teams might use something like 1,000 pages in a month, while busy mid-sized companies could require more than 10,000.

2. Features:

• Print, copy & scan: Does your team need scanning with faxing?
• Wireless printing options & mobile printing: Very crucial for remote work or mobile-first offices.
• Automatic Document Feeder: Good for heavy-duty scanning work.
• Duplex printing: Saves you paper and, therefore, money.
• Security Features: Security for documents and networks that have sensitive data.

3. Budget:

Factor in the cost of purchase and running costs, like toner, spare parts, and maintenance. Countertop printers to large industrial MFPs are equipped with a strong Xerox that comes for any budget.

4. Support & Service:

Look at the manufacturer's warranty, after-sales service in your area, and how easy it is to avail of technical support or spare parts in India.

10 Best Xerox Machines in India List

Model	Type	Print Speed	A3 Support	Wi-Fi	Price (₹)
Canon imageRUNNER 2645i	B/W A3 MFP	45 ppm	Yes	No	₹1,20,000
Xerox WorkCentre 3025	Mono Laser MFP	20 ppm	No	Yes	₹18,000
HP LaserJet Pro M428fdw	Mono Laser MFP	38 ppm	No	Yes	₹48,000
Ricoh MP 2014AD	Mono A3 MFP	20 ppm	Yes	No	₹50,000
Konica Minolta Bizhub 225i	Mono A3 MFP	22 ppm	Yes	Optional	₹65,000
Brother DCP-L2541DW	Mono Laser MFP	30 ppm	No	Yes	₹21,000
Epson EcoTank L15150	Color InkTank A3	25 ppm B/W	Yes	Yes	₹85,000
Kyocera Ecosys M2040dn	Mono Laser MFP	40 ppm	No	No	₹55,000
Canon imageCLASS MF244dw	B/W Laser MFP	27 ppm	No	Yes	₹25,000
Xerox B1022	Mono A3 Copier	22 ppm	Yes	No	₹58,000

ALSO READ: Best Inverter Brand in India: Power Backup You Can Rely On

10 Best Xerox Machines in India

1. Canon imageRUNNER 2645i

Buy Now

The Canon imageRUNNER 2645i is an A3 black-and-white multifunctional copying machine suitable for medium to large offices that require rapid and dependable A3 printing. With its strong design and an efficient color touch screen, this machine enhances workflow and ensures quick output speed. Suitable for businesses that expect very high daily volumes of printing, scanning, and copying.

Specifications:

Feature	Details
Functionality	Print, Copy, Scan, Optional Fax
Printing Technology	Monochrome Laser
Printing Speed	Up to 45 ppm (A4)
Display	7-inch Color Touchscreen
Memory	2GB RAM, 256GB HDD (Optional Upgradeable)
Weight	68 kg
Warranty	1 year

Pros:

1. 45 pages per minute output for fast work environment.
2. Large touchscreen interface easy navigation and control.
3. Supports A3 for large formats printing and copying.

Cons:

1. Wireless requires an optional accessory.
2. Monochrome only; color printing is not available.

Why Choose Canon imageRUNNER 2645i?

Built to be extremely durable and withstand constant use makes the machine a legitimate choice for corporate offices, government offices, big schools, and print shops.

2. Xerox WorkCentre 3025

Buy Now

The Xerox WorkCentre 3025 can be considered a monochrome multifunction printer for printing, copying, and scanning in a very compact unit. This is ideally suited for a small office or home setting, delivering excellent document printing performance while providing wireless connectivity.

Specifications:

Feature	Details
Functionality	Print, Copy, Scan
Printing Technology	Monochrome Laser
Printing Speed	Up to 20 pages per minute (A4)
Display	Monochrome LCD
Memory	128 MB
Weight	Approximately 7.5 kg
Warranty	1 year

Pros:

1. Small enough to fit almost anywhere.
2. Print through different devices without getting tied up in cables.
3. User-friendly interface, very fast setup and use.

Cons:

1. Monochrome only-No color printing.
2. Needs manual intervention for double-sided printing.

Why Choose Xerox WorkCentre 3025?

Compact in size and operating without wires, it fits the smallest two-foot space. A Budget Friendship: Basic available features, easy pricing.

3. HP LaserJet Pro M428fdw

Buy Now

The HP LaserJet Pro M428fdw monochrome laser all-in-one printer has been created and engineered keeping in mind the hectic and busy life of businesses today, handling printing jobs, scanning, copying, and faxing. The printer comes with security features with wireless document management and productivity features usually found in small and medium businesses.

Specifications:

Feature	Detail
Functionality	Print, Copy, Scan, Fax
Print Technology	Monochrome Laser
Maximum Print Speed	40 ppm (black letter)
Display	2.7'' color touchscreen
Memory	256 MB
Weight	10.8 kg
Warranty	1 year

Pros:

1. Maximum productivity at print speed of up to 40 ppm.
2. Dual band Wi-Fi and mobile printing support.
3. Enhanced Cyber Threat Protection: HP Wolf Pro Security.

Cons:

1. Only black and white; no color.
2. Does not support larger A3 format papers.

Why Choose HP LaserJet Pro M428fdw?

HP LaserJet Pro M428fdw offers wireless connectivity and mobile printing services for user convenience to print remotely and from different devices.

4. Ricoh MP 2014AD

Buy Now

A3 monochrome multifunction printers from Ricoh, MP 2014AD can give an office the most efficient and economical option for handling documents. Sturdy and compact, it is an ideal product for small and medium offices that require reliable performance without compromising quality.

Specifications:

Features	Details
Functionality	Prints, Copies, Scans
Print Technology	Monochrome Laser
Print Speed	Maximum of 20 pages per minute (ppm)
Display	4-line
Memory	256 MB
Weight	33.5 kg
Warranty	1 year

Pros:

1. Great for small to medium-sized A-listers screaming for space with offices.
2. Very reasonable pricing and cost-effective consumables.
3. Power-saving features to bring down operational costs.

Cons:

1. Only available with black-and-white printing, no color prints.
2. The only connection possible is wired; built-in Wi-Fi is not supported.

Why choose Ricoh MP 2014AD?

Moreover, this feature, together with others, makes an astonishing combination to lay its ground in securing maximum speed in effective handling of daily printing, copying, and scanning tasks.

5. Konica Minolta Bizhub 225i

Buy Now

The Konica Minolta Bizhub 225i is an A3 multifunctional monochrome printer designed for printing, copying, and color scanning. Compact and user-friendly, it is an ideal MFP for businesses wishing to offer document management solutions without sacrificing much space.

Specifications:

Feature	Details
Functionality	Print, Copy, Scan
Print Technology	Monochrome Laser
Print Speed	Up to 22 ppm (A4)
Display	5-line LCD display
Memory	256 MB
Weight	Approximately 28.2 kg
Warranty	1-year

Pros:

1. Compact and perfect for an office where space is at a premium.
2. 5-line LCD display with large buttons ensures very smooth operation.
3. Color scanning is possible with options to send to various destinations.

Cons:

1. Only black and white: There are no colors available to print on.
2. No wireless or mobile printing.

Why Choose Konica Minolta Bizhub 225i?

Submitting easy for any requirement of office work being done every day, energy-saving, efficient, and flexible in handling different paper types is an economical choice for document handling.

ALSO READ: Top Inverter Battery Brands for Homes and Businesses in 2025

6. Brother DCP-L2541DW

Buy Now

This multifunctional device works to print, scan, and copy. Wireless, duplex, and compact: this describes a machine that enters into small and home-office homes demanding efficiency and productivity.

Specifications:

Feature	Details
Functionality	Print, Copy, Scan
Print Technology	Monochrome Laser
Print Speed	Up to 30 ppm (A4)
Display	2-line LCD
Memory	32 MB
Weight	11.2 kg
Warranty	1-year

Pros:

1. Maximum productivity is reached at a possible rate of 30 ppm.
2. Wireless capabilities encompass Wi-Fi or Wi-Fi Direct.
3. Actually saving paper and cheap due to the two-sided printing.

Cons:

1. Color printing is not possible because it operates in monochrome.
2. A memory of 32 MB is slightly small for a larger complex job.

Why Choose Brother DCP-L2541DW?

High-speed printing, wireless capability, and auto-duplex combined make an economically beneficial partner for all document-handling needs on a daily basis.

7. Epson EcoTank L15150

Buy Now

Epson's EcoTank L15150 is a complete printer offering printing, scanning, copying, and faxing; it is meant to serve high-performance and high-productivity applications. The PrecisionCore printhead on the printer brings quick and steady print performance which is paramount for businesses demanding high volumes of printing assignments. Thanks to high-yield ink bottles, the EcoTank system guarantees ultra-low printing costs and greatly reduces troublesome refills.

Specifications:

Feature	Details
Functions	Print, Copy, Scan, Fax
Print Technology	PrecisionCore Heat-Free Technology
Print Speed	Up to 25.0 ppm (Black), 12.0 ipm (Colour)
Display	10.9 cm (4.3-inch) LCD touchscreen.
Memory	128 MB
Weight	Approximately 18.1 kg
Warranty	1 Year

Pros:

1. Speed is 25 ppm productivity.
2. Refill yields approximately 7500 pages (Black) and 6000 pages (Colour).
3. Cost per page is low due to high-yield ink bottles.

Cons:

1. Initial investment is high compared to traditional inkjet printers.
2. On a larger footprint, this machine won't fit very well for an extremely small office.

Why Choose Epson EcoTank L15150

Epson EcoTank L15150 gives companies that do high-volume jobs high accuracy results at the least operator intervention possible. Speed, efficiency, and cost-sensitivity are the features that can further fill any office space.

8. Kyocera Ecosys M2040dn

Buy Now

The small-to-medium industry is targeted with an A4 monochrome multifunction printer (MFP), the Kyocera ECOSYS M2040dn. Fast monochrome printing and scanning for copying are therefore combined with strong and permanent technologies complemented by environmentally-friendly features.

Specifications:

Feature	Details
Functionality	Print, Copy, Scan
Print Technology	Monochrome Laser
Print Speed	Up to 40 pages per minute (A4)
Display	10.9 cm (4.3-inch) LCD touchscreen
Memory	512 MB
Weight	Approx. 19 kg
Warranty	1-year

Pros:

1. 40 pages per minute: increased productivity.
2. ECOSYS technology guarantees long-life parts, minimizing maintenance costs.
3. Low power consumption and duplex printing are environmentally friendly.

Cons

1. Only monochrome printing is available; Color printing is not available.
2. Built-in fax is not available; while not considering ECM, the options are ECOSYS M2540dn and M2640idw for such purposes.

Why Choose Kyocera ECOSYS M2040dn?

Long-lasting, environmental enablement, and cost-effective operations add to the advantages of this printer from Kyocera that would speak much value for any office focus towards efficiency and sustainability.

9. Canon imageCLASS MF244dw

Buy Now

Canon imageCLASS MF244dw: This is a monochrome laser multifunction printer that is targeted and built especially for small to medium offices for its best reliability. Speedy, efficient users are taken into consideration especially with regards to wireless printing, scan, and copy all in one small machine; it features automatic duplex printing and wireless capability, making it quite convenient to select where streamlined workflows are to be implemented to save costs.

Specifications:

Feature	Details
Functionality	Print, Copy and Scans
Print Technology	Monochrome Laser
Print Speed	Up to 28 ppm (A4)
Display	5-line LCD (tiltable)
Memory	512 MB
Weight	Approx. 11.5 kg
Warranty	1-year

Pros:

1. Up to 28 pm speed is well suited to busy offices.
2. Automatic duplex printing saves money and improves productivity.
3. Supports flexible workflow by enabling wireless mobile printing.

Cons:

1. Monochrome only; lacks color printing support.
2. Does not have fax functions (available on other models).

Why Choose Canon imageCLASS MF244dw?

Canon MF244dw is made for you when you want a small-sized, fast, and reliable multifunction laser printer necessary for wireless printing, auto-duplexing, and low-cost operation.

10. Xerox B1022

Buy Now

The Xerox B1022 is a monochrome A3 multifunction printer (MFP) intended for small- to medium-sized offices which require reliable printing, copying, and scanning solutions. Even when not sold new anymore, it is still a good option for the companies that need cost-effective monochrome printing.

Specifications:

Feature	Details
Functionality	Print, Copy and Scans
Print Technology	Monochrome Laser Printing
Print Speed	Up to 22 ppm (A4)
Display	4-line LCD with keypad navigation
Memory	Standard 256 MB
Weight	Approximately 25 kg
Warranty	1-year

Pros:

1. Supports larger paper sizes which can prove useful for architectural plans, spreadsheets, and posters.
2. Sharp text and detailed graphics up to a resolution of 1200 x 1200 dpi.
3. Throughput to 50000 pages per month, suitable for high-volume printing environments.

Cons:

1. 256 MB standard memory may not be enough for complicated print jobs or larger documents.
2. Only monochrome; not suitable for environments needing color output.

Why Choose Xerox B1022?

It doesn't have some of the modern features, being color printing and some advanced mobile-connectivity options, but it does very well in terms of an economical and quality product for providing black-and-white print services.

Xerox Machine Buying Guide (India)

Step 1: Understand what your business needs in terms of printing/copying/scanning, expected monthly volume, and possible future scalability.

Step 2: Make a budget for the acquisition and recurring expenses like toner, maintenance, and power.

Step 3: Search which model is able to satisfy your query by visiting governmental web page Xerox India or trusted online retailers like Amazon India, Flipkart, or Tata Cliq for the comparison.

Step 4: Offers available, extended warranty, and after-sales service in your city/town should be checked.

Step 5: Order through trusted sources. Check reviews and ratings from customers before going for purchase.

Step 6: After installation, you need to have your product registered for warranty (normally required for on-site support).

Essential maintenance tips for Xerox machines

1. Cleaning: Dust accumulates and makes print quality suffer and causes issues in paper feeding. Wipe it again and clean the inside with soft, dry cloth in a gentle manner.

2. Toner Replacement: Use only original Xerox toner. Replace Toner when it indicates low toner to decrease print defects.

3. Paper Handling: Store paper in dry place. Load trays properly in order to reduce jams.

4. Software Updates: Keep the driver and firmware updated for proper functioning and security.

5. Scheduled Services: Such serviced area has a high volume, reserved for annual field visits or check-ups with authorized Xerox technicians.

Conclusion

The right machine from Xerox or the right multifunction printing machine is important to ensure hassle-free activities and thus productivity in any workplace. From those compact and cost-effective A4 printers to advanced multi-functional A3 machines, these guarantee the needs both of new startups and of companies that are growing or busy offices.

From the capabilities of quickly doing wireless monochrome jobs of the Canon imageCLASS MF244dw and the HP LaserJet Pro M428fdw, to the advantages of higher volumes of color and A3 printing from versatile models such as the Epson EcoTank L15150 and Ricoh MP 2014AD, there's something for every business size and workflow.

FAQs

1. Differentiating between a Xerox machine & printer?

The term Xerox machine indicates photocopying machines but most have multifunctional capabilitiesprinting, scanning, copying, even faxing that they come with. Most of the printers are to only print documents, while very few have such features like scanning and copying.

2. Which is the best all-purpose Xerox for small businesses?

Most probably the following must be the most reliable cheap multifunctionals for small businesses, these are the Canon imageCLASS MF244dw, HP LaserJet MFP M233sdw, and the Brother DCP-L2541DW.

3. Which is the best giveaway Xerox machine for a small office in India?

Some of the common names mentioned in this field include:

• Xerox
• HP
• Canon
• Brother
• Ricoh
• Epson

4. How much do small business-targeted Xerox machines cost in India?

They generally range from INR 10,000 to 50,000, depending on features, brand, and print capacity.

5. Laser printer or inkjet-which is better for office use?

Laser printers or Xerox are generally faster and cheaper concerning cost per printed page, and they should be used in any business as their output is in higher print yields.